Necessary Documents to Apply for a Schengen Visa

ATTENTION!
Due to the restrictions related to the spread of novel coronavirus, Estonian Embassy in Ankara and VFS Global visa centres in Turkey accept visa applications in exceptional cases only (see list of exceptions below). VFS Global accepts Schengen visa applications in selected visa centres only, for more information, please visit website of VFS Global.

As an exception, following categories of third country nationals can apply for a visa (current list is valid from 16 October):
* applicants who want to travel to Estonia because of employment (visa is applied on the basis of short term employment registration or on basis of the right to work in Estonia arising from law). NB! Exception is not applied to family members of applicants!
* applicants to want to travel to Estonia because of studies in Estonian educational institution. NB! Exception is not applied to family members of applicants!
* applicants who are directly involved in the transport of goods and raw materials, including the loading of goods or raw materials (i.e. truck-drivers);
* applicants who are providers of healthcare or other services necessary for dealing with an emergency;
* applicants who are directly involved in the international carriage of goods and passengers, including crew members serving an international means of transport and persons providing repair, warranty work or maintenance of the means of transport;
* applicants who serve travel groups and are directly involved in the provision of passenger transport services;
* applicants whose purpose of arrival in Estonia is related to ensuring the continuity of a vital service;
* applicants whose arrival in Estonia is related to work on the maintenance, repair, warranty or information and communication technology of the equipment of an enterprise operating in Estonia, if it is necessary to ensure the operation of the enterprise;
* applicants who need visa for immediate transit through the territory of Estonia for reaching their country of residence;
* applicants whose direct blood relative in the ascending or descending line or spouse is an Estonian citizen or a person holding an Estonian residence permit or right of residence;
* applicant who have received a special permit for entering the country.

Additionally residents of Australia, Georgia, Japan, Canada, Republic of Korea, Rwanda, Thailand, Tunisia, Uruguay and New Zealand can apply for any kind or type of visa. NB! Residents of Australia, Georgia, Japan and Canada can apply for a visa is Estonian Embassy in Ankara only if they can prove that it is impossible to apply for a visa in the Estonian Embassy situated in the country of their residence.

Appointments for lodging a visa application as an exception can be acquired in Embassy’s electronic calendar broneering.mfa.ee, ground of exception must be mentioned in field of additional information. If ground for exception is not mentioned in the field for additional information, appointment will be deleted from our electronic calendar without prior notice.

General documents

All applicants must present:

  • application form. Application form can be filled in Estonian, English or Turkish. If application is lodged directly to the Embassy, the application form must be filled online, printed out and signed in point 37 and at the end of the application form. If application is lodged in visa application center of VFS Global, please follow instructions on the webpage of VFS Global;
  • one color photograph with size 35×45 mm, no older than 6 months, showing applicant looking directly to the camera, be taken with a plain light-colored background, without head covering, except for religious reasons, but your facial features from bottom of chin to top of forehead and both edges of your face must be clearly shown. Please find additional information about requirements to the photo here. Photo must be glued to the application form;
  • travel document. Travel document must include at least two free pages for visas, document must be valid at least three months after the end of the validity of the visa requested and on the day of the end of the validity of the requested visa passport should not be older that 10 years;
  • travel medical insurance. Travel medical insurance must cover any expenses which might arise in connection with repatriation for medical reasons, urgent medical attention and/or emergency hospital treatment or death, during their stay on the territory of the Member States. If a multiple entry visa is applied, travel medical insurance must cover only the period of first intended visit. The insurance shall be valid throughout the territory of the Member States and cover the entire period of the person’s intended stay or transit. The minimum coverage shall be 30 000 Euros.

Supporting documents according to the purpose of the travel

Tourism:

  • Flight / travel reservations or other proof of intended transport;
  • Evidence of hotel bookings/travel plan;
  • Proof of means of subsistence: e.g.
    • Bank account statement on the account turnover during the last three months, and
    • Proof of regular income e.g. salary slips of the last three months (or similar);

AND:

  • if the applicant is employed:
    • Letter from employer and/or approval for leave
    • SGK (social security) registration document + SGK “hizmet dökümü“;
  • If the applicant is a farmer:
    • Farmer certificate issued by a chamber of agriculture;
  • If applicant is employed by/owner of a private company:
    • Company registration in chamber of commerce and copy of the bulletin of the trade register;
    • Statement of taxes payment;
  • If the applicant is retired:
    • Proof of pension (either bank account statement or pensioner booklet);
  • If the applicant is a student:
    • Student certificate (Öğrenci Belgesi);
  • If the applicant is a minor/under age 18 and travelling without both parents and/or legal guardians (alone or with one parent or legal guardian only):
    • Public notary approved statement from his/her parents (please note this does not apply if the travelling parent is a single parent or holds the parental authority alone).

Visiting family or friends:

  • Flight / travel reservations or other proof of intended transport;
  • Proof of means of subsistence: e.g.
    • Bank account statement on the account turnover during the last three months, and
    • Proof of regular income e.g. salary slips of the last three months (or similar);
  • Proof of the existence of family relations (Tam Tekmil Vukuatli Nüfus Kayit Örnegi)

AND:

  • if the applicant is employed:
    • Letter from employer and/or approval for leave
    • SGK (social security) registration document + SGK “hizmet dökümü“;
  • If the applicant is a farmer:
    • Farmer certificate issued by a chamber of agriculture;
  • If applicant is employed by/owner of a private company:
    • Company registration in chamber of commerce and copy of the bulletin of the trade register;
  • Statement of taxes payment;
  • If the applicant is retired:
    • Proof of pension (either bank account statement or pensioner booklet);
  • If the applicant is a student:
    • Student certificate (Öğrenci Belgesi);
  • If the applicant is a minor/under age 18 and travelling without both parents and/or legal guardians (alone or with one parent or legal guardian only):
    • Public notary approved statement from his/her parents (please note this does not apply if the travelling parent is a single parent or holds the parental authority alone).
  • Proof of sponsorship and/or Accommodation
    • Invitation and/or guarantee. It is suggested to present invitation and/or guarantee in digital form with digital signature. Digitally signed file should be sent to Embassy’s e-mail ankara@mfa.ee using applicant’s full name on the subject line. Applicant has to present printout of the digitally signed document together with information when it was sent to the Embassy’s e-mail (date and time).

List of supporting documents for Schengen visa applications with the purpose:

Business:

  • Flight / travel reservations or other proof of intended transport
  • Proof of means of subsistence: e.g.
    • Bank account statement on the account turnover during the last three months, and
    • Proof of regular income e.g. salary slips of the last three months (or similar);
  • For attendance to a fair the entry card or documents about participation;

AND:

  • if the applicant is employed:
    • Letter from employer and/or approval for leave
    • SGK (social security) registration document + SGK “hizmet dökümü“;
  • If the applicant is a farmer:
    • Farmer certificate issued by a chamber of agriculture;
  • If applicant is employed by/owner of a private company:
    • Company registration in chamber of commerce and copy of the bulletin of the trade register;
    • Statement of taxes payment;
  • Proof of sponsorship and/or Accommodation
    • Invitation and/or guarantee. It is suggested to present invitation or guarantee in digital form with digital signature. Digitally signed file should be sent to Embassy’s e-mail ankara@mfa.ee using applicant’s full name on the subject line. Applicant has to present printout of the digitally signed document together with information when it was sent to the Embassy’s e-mail (date and time).

Truck drivers (business):

  • Guarantee from the company and UND (road transport association) if the company is a member;
  • Company drivers list;
  • SGK (social security) registration document + SGK “hizmet dökümü” + past SGK payments list for the driver;
  • Company registry in the Chamber of Commerce;
  • C2 certificate (export permission);
  • National + international driving license of the driver;
  • Invitation/business partnership certificate from a company in the EU. It is suggested to present invitation in digital form with digital signature. Digitally signed file must be sent to Embassy’s e-mail embassy.ankara@mfa.ee using applicant’s full name on the subject line. Applicant has to present printout of the digitally signed document together with information when it was sent to the Embassy’s e-mail (date and time).

Attending cultural or sports events or conferences:

  • Flight / travel reservations or other proof of intended transport;
  • Proof of accommodation
  • Proof of means of subsistence: e.g.
    • Bank account statement on the account turnover during the last three months, and
    • Proof of regular income e.g. salary slips of the last three months (or similar);

AND (regarding the purpose of the visit):

  • For cultural events or conferences:
  • Invitation from the organiser of the event or/the contract concluded by the cultural service provider or/invitation to a creative work. It is suggested to present invitation in digital form with digital signature. Digitally signed file must be sent to Embassy’s e-mail embassy.ankara@mfa.ee using applicant’s full name on the subject line. Applicant has to present printout of the digitally signed document together with information when it was sent to the Embassy’s e-mail (date and time).
  • For sporting events:
    • Invitation from the sport club/sport federation or/accreditation verifying the participation in the sport event. It is suggested to present invitation or accreditation in digital form with digital signature. Digitally signed file must be sent to Embassy’s e-mail embassy.ankara@mfa.ee using applicant’s full name on the subject line. Applicant has to present printout of the digitally signed document together with information when it was sent to the Embassy’s e-mail (date and time);
    • Certificate from the sender sport club/sport federation;

AND (regarding the personal situation of the applicant):

    • if the applicant is employed:
      • Letter from employer and/or approval for leave
      • SGK (social security) registration document + SGK “hizmet dökümü“;
  • If the applicant is a farmer:
    • Farmer certificate issued by a chamber of agriculture;
  • If applicant is employed by/owner of a private company:
    • Company registration in chamber of commerce and copy of the bulletin of the trade register;
    • Statement of taxes payment;
  • If the applicant is retired:
    • Proof of pension (either bank account statement or pensioner booklet);
  • If the applicant is a student:
    • Student certificate (Öğrenci Belgesi);
  • If the applicant is a minor/under age 18 and travelling without both parents and/or legal guardians (alone or with one parent or legal guardian only):
    • Public notary approved statement from his/her parents (please note this does not apply if the travelling parent is a single parent or holds the parental authority alone).

Study or participation in EU education, training or research programmes

  • Flight / travel reservations or other proof of intended transport;
  • Proof of means of subsistence: e.g.
    • Bank account statement on the account turnover during the last three months, and
    • Proof of regular income e.g. salary slips of the last three months (or similar);
  • Proof of accommodation for the intended period of stay

AND (regarding the purpose of the visit):

  • For study purpose:
    • Invitation and/or guarantee according to national legislation. It is suggested to present invitation and/or guarantee in digital form with digital signature. Digitally signed file should be sent to Embassy’s e-mail ankara@mfa.ee using applicant’s full name on the subject line. Applicant has to present printout of the digitally signed document together with information when it was sent to the Embassy’s e-mail (date and time).
  • For EU training, education or research programmes:
    • Original of the invitation letter from the university or research centre. It is suggested to present invitation in digital form with digital signature. Digitally signed file should be sent to Embassy’s e-mail ankara@mfa.ee using applicant’s full name on the subject line. Applicant has to present printout of the digitally signed document together with information when it was sent to the Embassy’s e-mail (date and time);
    • Letter from the Turkish National Agency (Centre for EU Education and Youth Programmes) or TUBITAK identifying that the individual applying for visa is supported by an EU Community Programme;

AND (regarding personal situation of the applicant):

  • If the applicant is employed as a teacher or professor
    • Letter from employer and/or approval for leave;
    • Social security registration document;
  • If the applicant is a student
    • Student certificate (Öğrenci Belgesi);
  • If the applicant is a minor/under age 18 and travelling without both parents and/or legal guardians (alone or with one parent or legal guardian only):
    • Public notary approved statement from his/her parents (please note this does not apply if the travelling parent is a single parent or holds the parental authority alone).